Charles A. Tomlin  Chief Financial Officer/City Clerk P.O. Box 1288 Miami, OK 74355-1288 (918) 541-2221  CFO Fax: (918) 540-0374 Purchasing Fax: (918) 540-1947 Email:Charles Tomlin

Appointed to the position of utility comptroller by the Miami Public Utilities Board in April 1979. 

Served in that capacity until being appointed the City of Miami's chief financial officer in July 1986 by the mayor and board of commissioners. 

Holds Bachelor of Science degree in Accounting and Marketing and Management from Missouri Southern State College. 

Possesses the National Certified Municipal Clerk (CMC) and the Certified Municipal Finance Administrator (CMFA) Certifications. 

Active in various state and national financial organizations. 

Past president of the Oklahoma Chapter of Governmental Finance Officer's Association and presently serves as the state representative to the national organization.

Married to wife Lynna and father to two grown sons, Joshua and Charles.

Assistant City Clerk Gay Harrison

Deputy Clerk Pat Lee

Deputy Clerk Cindy Vanover

Office Hours: 8 AM to 5 PM, Monday through Friday
Phone: 918-542-6685    Fax: 918-540-0374
Location: Just inside the northwest doors of civic center, 129 5th Avenue NW, Miami OK 74354

Dual office of City financial officer/City clerk was created in 1986. Appointment is designated by the mayor, by and with the majority consent of the City council, from a recommendation made by a committee consisting of:

(1) City councilman (treasurer)
(2) One board member of the Miami Public Utility Board
(3) City manager

The chief financial officer's position is an administrative staff position within the municipal government of the City of Miami and is under the direct supervision of the City manager.

The chief financial officer also performs all duties of a City clerk and the comptroller of the public utility department.

Billing and Collection of Funds for a Variety of City Activities and the Issuance of Licenses:

1. Sales Tax
2. Use Tax
3. Contractor Licenses and Permits
4. Itinerant Vendor Permits Licenses
5. Hotel Tax Receipts
6. Property Violations
7. Garage Sale Permits
8. Special Event Consumption Permits
9. Beer and Other Alcoholic Beverage Licenses
10. Taxicab Company Licenses

Financial Record keeping Responsibility of all City Funds:

1. Investments
2. Payroll
3. Accounts Payable
4. Accounts Receivable 

Custodial Responsibility of all City Records:

1. Public Inspection
2. Fee Schedule for Public Records

Coordinate meeting times and minute-taking for City council, special utility authority, airport authority, miami industrial and public facilities authority, board of adjustment, and the City planning commission.

CENTRAL PURCHASING DIVISION - (A division of the finance department)

Purchasing Agent, Randy Hinds

Assistant to the Purchasing Agent, Deanna Johnson

(Click here) for information regarding bids.

The office of central purchasing for the City of Miami serves to accomplish the following objectives: 

1.  Provide consistent, uniform, and centralized methods for procuring services and materials with the primary goal of performing all functions, including the placing of orders and delivery of goods for all departments.

2.  Offer daily service and support to all designated requisitioners in the organization.

3.  Accurately define and designate the responsibility of expending City funds and improve the accountability of such expenditures.

4.  Assure competitive purchases and offer assistance in evaluating bids for recommendation to the City council, utility board, and special utility authority.

5.  To assure that purchasing policies and procedures are in compliance with all established City, state, and federal regulations.

6.  To promote better relations between the citizens, members of City council, utility board, and the staff of the City of Miami.

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